Larissa Zwart van Courtesy Masters zoekt voor een groot industrieel bedrijf een Personal Assistant (Executive Assistant). Als Personal Assistant bent u verantwoordelijk voor alle administratieve en secretariele werkzaamheden om het General Management te ondersteunen.

Een uitdagende en verantwoordelijke positie met verschillende werkzaamheden en taken, van het onderhouden van zakelijke contacten tot de planning van zakenreizen en internationale evenementen. Omdat uitstekende kennis van de Engelse taal is vereist, worden verdere details in het Engels gepubliceerd.

Omschrijving – vacature Personal Assistant

Our client expects the Personal Assistant (Executive Assistant) to provide highly skilled administrative, front office, guest services and event management support to the General Management by means of:

Administrative:

• Organizing the office operations and procedures to increase efficiency; Agenda management; Check deadlines on incoming requests to ensure office work continues to flow smoothly.
• Handling email traffic; Composing and handling of correspondence in order of the management; Providing typing services to the Manager and Subordinates; Maintains appointment calendar, resolves schedule conflicts, and schedules meetings as directed.
• Maintains organized filing system for the executive’s correspondence, files and other records; Verifies invoices and process accounts for Corporate Management and others, as required; Handle strictly confidential information in the most ethical/confidential manner

Event Management:

Research on restaurants & hotels and negotiate rates with hotels; Organizing and planning of events; Coordinates planning and logistics for business trips, conferences and large meetings, ensuring that all arrangements are complete and of acceptable standards. Coordinate and finalize accommodation and transportation arrangements for AOC MD, Corporate Management and Executive Management and others, as required. Prepares or checks the preparation of meeting sites in advance of meetings, resolves last minute problems, tests required audio-visual equipment, inventories required materials and supplies; Follows up on operational details throughout and after the meeting, resolving problems to assure a smooth running, professional, high quality meeting for the attendees. Maintains accurate records and accounting of meeting expenses.

Guest Relations:

Establishing and maintaining work relations with a wide spectrum of employees, officials and general public; Receives guests and phone calls, tactfully determines the nature of the call, and refers to appropriate individual or handles the business personally.

Vereisten – vacature Personal Assistant

Our client expects a candidate who:

• has a high school diploma (HAVO or equivalent).
• has 5 years of relevant experience in the support of executive management with two years at a more senior or corporate level support, is required.
• has excellent communication skills in English. Polished telephone etiquette.
• is a team player with excellent planning and organizational skills, efficient work ability, flexible attitude, and attention to detail.
• has the ability to juggle multiple tasks simultaneously and ability to exercise initiative and judgment, in the performance of complex, confidential and difficult duties.
• must possess strong work ethic and be able to adhere to company work hours, policies and standard business etiquette.
• has familiarity with and sensitivity to the history, culture and religion of the Middle East preferred.
• is able to work on strict and short deadlines; able to set priorities and deal effectively with shifting priorities
• has fast and accurate typing ability. Proficient in MS Word, Excel, Access and PowerPoint in the Windows environment

Werkgeversprofiel – vacature Personal Assistant

Courtesy Masters’ client is a constantly developing and global operating company in the production of oil and gas, looking for a Personal Assistant (Executive Assistant). The company culture is very international with employees from all over the world, daily work activities across global borders to help realize some of the most fascinating, technologically advanced and complex oil and gas operations projects in the world.

Aanbod – vacature Personal Assistant

Our client offers a challenging and rewarding work environment with a competitive salary in line with the responsibilities of the position; attractive secondary conditiions, including a 9/75 work schedule with every alternate Friday off.

Solliciteren – vacature Personal Assistant

Stuur uw uitgebreid Curriculum Vitae en motivatie naar Larissa Zwart van Courtesy Masters larissa.zwart@courtesymasters.com, 070-3227630.

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